Preparation and Submission of Thesis

Preparatory Work for Thesis Submission

Those students who expect to submit the thesis for examination should inform the same to the Office of the PGIHS at least three months before the expected date of submission. A thesis will not be accepted for examination if the student has failed to maintain his/her registration, settle due fees of the programme, provide satisfactory progress reports, etc. The thesis should be conformed to the guidelines provided for the preparation and submission.

Instructions for Submission

The thesis shall be submitted in three (03) copies which may be in temporary binding. Each copy shall be on clear white paper of good quality of at least 50% rag content and A4 size (210 x 297 mm). One type of paper must be used throughout the thesis. Paper of different quality and size may be used for figures, plates, maps, etc.

Format

Each copy shall be typewritten. Any standard type is acceptable but one size and style must be used throughout the thesis. The use of bold type headings and italics for emphasis is permitted. All typing should be on one side of the paper only, double spaced, with the left hand margins not less than 40 mm. Carbon copies or photocopies included must be clearly legible and free from smudging. The size of font should be 12 for the text and 14 for headings Drawings, diagrams, maps, etc., should be clear and may be reproduced by photographic or other processes. They should carry a title preferably on the same page.

Contents

The general format of the thesis shall be as follows:

  • Title Page
  • Declaration
  • Acknowledgements
  • Abstract
  • Table of Contents
  • List of Tables (if any)
  • List of Figures (if any)
  • List of Plates (if any)
  • List of Abbreviations
  • Main Body of Text
  • Appendices (if any)
  • List of References
Title Page:

The title shall be the title approved by the relevant Board of Study of the PGIHS. It should be informative and descriptive of the work done. If the thesis is submitted only as a part of the degree requirement, the title page should include the following statement:
“This thesis is submitted for the partial fulfilment of the requirements for the degree of …….. [degree programme] in …. [subject/ discipline]”.

Declaration:

The thesis shall contain a statement to the effect that the work is the result of the candidate’s own investigation and that it has not been submitted in candidature for a degree/diploma of this or any other university. When the thesis is submitted as partial fulfillment of a degree/diploma, it should thus be stated. Students shall include the following declaration in the page immediately following the title page and sign below it.

If the thesis is, for instance, submitted for the partial fulfillment of the Master of Philosophy degree programme, the declaration may read as follows:
“I, (name of the candidate), hereby declare that this thesis is submitted for partial fulfillment of the Degree of Master of Philosophy in (discipline/field of study) at the Postgraduate Institute of the Humanities and the Social Sciences of the University of Peradeniya. This thesis is the result of my own independent research, except where due references are made. No part of this thesis has been submitted in any form earlier or concurrently for the same or any other degree or diploma in any university/institution.”

When the thesis submitted for the Doctor of Philosophy degree programme, the declaration may read as follows:
“I, (name of the candidate), hereby declare that this thesis is submitted for the fulfillment of the Degree of Doctor of Philosophy in (discipline/field of study) at the Postgraduate Institute of the Humanities and the Social Sciences of the University of Peradeniya. This thesis is the result of my own independent research, except where due references are made. No part of this thesis has been submitted in any form earlier or concurrently for the same or any other degree or diploma in any university/institution.” The supervisor/the panel of supervisors shall certify the declaration and the signature of the student.

Abstract

This shall consist of the title of the thesis, name of author, department of study and degree and a summary not exceeding 350 words. A Sinhala/Tamil/English translation of the abstract will be required in some instances.

Acknowledgements:

The candidate shall declare in the thesis the extent to which assistance has been given by others in the collection of material, design and construction of apparatus, performance of experiment, preparation of the thesis, financial support, etc.

Main Body

This shall include the introduction, survey of prior research, objectives of the study, research design, result, analysis, discussion and conclusions. References should be cited in the text by author and year and not numbered following a standard style of referencing. Notes may be placed at the bottom of each page or in a group at the end of each chapter. Standard international units should be used where possible. All mathematical formulae should be clearly typed or handwritten with symbols in correct alignment and adequately spaced.

Appendices

Appendices may contain questionnaires, detailed information on tools of analysis, raw data and other relevant materials used in the research and the analysis.

List of References

All references in the text should be listed at the end of the thesis with the names of authors arranged alphabetically. Students must follow one of the following styles:

  • Harvard Style of Referencing
  • Chicago Style of Referencing
  • British Standard (Numeric) Style of Referencing
  • The Modern Language Association (MLA) Style of Referencing
Numbering of Pages:

Each page in a thesis should be numbered in a consecutive order. This includes illustrative material as well as text. For the preliminary pages (title page to abbreviations) small Roman numerals should be used and placed 15mm below the midpoint of the top edge of the page. All pages of the main body of the thesis, beginning with the Introduction or Chapter 1 up to the end of the List of References, should be numbered with Arabic numerals. The first page of each major section (e.g., the first page of a chapter) should be numbered 15 mm above the midpoint of the bottom edge of the page. All other pages must be numbered in the upper right hand corner of the page 20mm from each edge.

Tables and Figures:

Pages bearing tables and figures should be numbered with Arabic numerals according to chapter number with decimals. For example, the third figure in chapter 1 should be numbered 1.3.

Final Submission of the Thesis

A Candidate whose thesis is accepted by the Board of Examiners for the award of a Degree is required to make all corrections, revisions, etc., required by the Board and re-submit 03 (three) copies of the thesis in a fully bound form to the Assistant Registrar/Senior Assistant Registrar of the PGIHS. Each copy of the thesis shall be bound with cloth, Rexene or with a material of equivalent quality. The cover should be in the colour specified for the particular degree programme and in gold lettering. Specified colours of the Cover Page of a Thesis:

  • Ph.D Degree - Blue
  • M.Phil Degree - Green
  • Other Masters Degrees (if any) - Maroon

The cover shall carry the full title of the thesis, name of the candidate, degree sought and year of the programme. The spine of the thesis shall carry the title, name of candidate, degree sought and year of the programme. The softcopy of the thesis shall also be submitted to the Institute along with the final bound version. A candidate shall sign a Thesis Release Form which permits the University to use the thesis for scholarly purposes. After the release of results, two (02) of the copies shall become the property of the University and the other shall be returned to the candidate.

Approval for Publication

A person who successfully completed viva-voce examination and submitted the final version of the thesis to the PGIHS shall obtain the permission from the Institute to publish the thesis / a part of the thesis.